Automated document recognition and entry from customers, subcontractors, and drivers into your TMS.
Powerful AI Assistant for 90% Faster Road Transport Operations
Trusted by Innovative Transport Companies
You’re Not Alone - These Problems Are Everywhere
We’ve seen it all - overworked employees stuck with repetitive manual tasks, making more mistakes as they get tired or simply don’t have time to focus and double-check. Wrong, missing, or delayed information in business applications sparks disputes between teams, causes critical details to be overlooked, and leads to costly errors
The Cost of Waiting
Fleet planners are left waiting for sales or operations to enter orders, often making wrong decisions that lead to empty mileage simply because the orders weren’t available on time. Sales teams, limited by time and workload, can’t always input the data quickly enough — causing delays and inefficiencies across the entire operation.
Orders on time, every time – AI extracts and enters incoming orders instantly, so planners always have the data they need to make the right decisions.
Fewer empty runs – With up-to-date orders, fleet planners can optimise routes and reduce wasted mileage, demurrage, or last-minute swaps.
No bottlenecks – Sales teams save time on manual entry, keeping operations moving without delays.
Missings That Disrupt Operations
Many companies still copy previuos orders into the system, changing only the dates. Missing updated loading or unloading details leads to chaos - drivers call managers to find the right information, and managers only check the orders at that point because the details were overlooked from the start.
Always up-to-date details – AI captures and enters the latest information automatically, so nothing is missed from the start.
No more endless calls – Drivers get accurate information instantly, without chasing managers for updates.
Smooth operations – Managers work with complete, correct orders right away, avoiding last-minute fixes and delays.
Automated Document Validations
Operations teams and transport managers manually review each CMR, assign it to the right transport, and send it to accounting — a time-consuming, error-prone process that delays clients from receiving the correct documents and making payment.
Automated document checks – The system reviews scan or photo quality and verifies stamps, notes, cargo descriptions, addresses, and any other required information.
Manage more with less effort – Transport managers can handle more vehicles and cut driver interactions by automatically notifying subcontractors via the fleet management system, WhatsApp, or email.
Faster client delivery – By matching order data with the received document, the correct CMR can be sent to the client within minutes after unloading.
Invoice & Receipt Approval Delays
In many companies, validating and assigning invoices or receipts from carriers and truck drivers to the right cost centers, projects, or orders is slow, manual, and prone to mistakes. Without proper checks, overpayments slip through — especially when the invoice amount is higher than the original agreement.
Instant document capture – AI reads scanned, photographed, or PDF invoices and receipts, then automatically assigns them to the correct place in your application, pre-filling all necessary fields.
Built-in overpayment protection – Instantly compare subcontractor invoices with agreed freight rates to prevent overpayments and save both time and money.
Direct truck-to-accounting link – Connect AI to your truck’s app or onboard computer so every receipt or invoice is sent to accounting in real time, enabling immediate action and faster processing.
The implementation of SpotGo’s AI Order Reader, which automates the entry of transport orders from email into our internal system, has significantly enhanced our operational efficiency. By minimizing manual data entry, it has improved data accuracy and streamlined the entire order management process.
Evaldas Krasauskas
Head of Forwarding Department
Working with SpotGo has made a real difference in our operations. Their AI-powered platform makes it easy to post loads across multiple platforms at once, saving us time and effort. Thanks to SpotGo, we’ve optimized our processes, reduced manual work, and cut costs. It’s a smart, efficient solution that delivers real value.
Mateusz Kostrzewski
Forwarding and Contract Carriers Manager
Using SpotGo is a real pleasure, and I recommend it openly — though if my competitors follow my lead, they should know that first place in this race is already taken! SpotGo is in a league of its own: reliable, fast, and backed by excellent communication. Thanks to them, my operations have reached a whole new level. I can wholeheartedly recommend their services — although I’ll admit, part of me wishes I could keep this gem all to myself!
Mariola Glinka
Branch Manager
Our company is growing rapidly, and technology is a key element in maintaining sustainable growth. Looking ahead, we’re convinced that artificial intelligence will play an increasingly important role in logistics operations — which is why we’re already implementing it today. SpotGo supports us in this transformation by introducing innovation and helping automate routine freight management tasks, as one of several tools we use in our digitalization journey.
Vladislav Jankovskij
Director of Forwarding Department
The SpotGo solution has helped us at Transmeja to significantly optimise route planning and reduce the number of empty journeys. The system works smoothly and intuitively, making day-to-day decisions quicker and responding to changes much more flexible.
Marek Meškevič
Head of IT
An outstanding platform with no real alternatives. It performs reliably and accurately recognizes all necessary information. What’s especially convenient is the ability to publish all your loads across multiple freight exchanges in just a few clicks. It also provides useful tools for collecting and analyzing statistical data. SpotGo team is friendly, responsive, and always ready to help. They keep users up to date with the latest features and developments.
Nikolajs Ceirans
TEAM LEADER
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Today’s key words are adaptability and speed. Being able to post on multiple marketplaces simultaneously saves time—one of our most valuable assets.
Andreea Buta
AREA SALES MANAGER
Automation that accelerates your business – faster, more efficient, global. Unlock new growth opportunities, boost your competitiveness, and increase your profits with automation.
Rafał Łuczak
Director of IT Strategy and Business Support
Join 1,000+ logistics professionals reducing costly errors and cutting manual workload by 80%.
Free trial & onboarding
Boost your TMS without replacing it
Smarter, stress-free workflows with 99% accuracy
Frequently asked questions
Everything you need to know about the technology and process
We take data security and GDPR compliance very seriously. We follow strict GDPR guidelines and industry best practices to ensure your data is always protected. All data is encrypted in transit and at rest, and processed only for its intended purpose.To ensure your information is secure, all extracted data is automatically deleted from our systems 3 hours after processing. Additionally, all data is stored in secure cloud infrastructure within the European Union region, adhering to the highest data protection standards.
Absolutely. We can use RPA (robotic process automation) or other integration methods to connect with almost any system, even without an API.
Yes. We offer a free trial with personalized onboarding so you can see exactly how it works before committing.
We support a wide range of common document formats, including:
- PDFImages (JPEG, PNG, etc.)
- Text files
- Emails (.eml, .msg)
- Microsoft Office files (.docx, .doc, .xlsx, .xls)
- Rich Text Format (.rtf)
If you have a file type not on this list, please don't hesitate to contact us. We're always expanding our support to meet our customers' needs.
Our AI achieves up to 99% accuracy, depending on document quality. We continuously train the system to improve results over time.
We are always expanding our platform's capabilities and welcome custom requests. If you have specific data points to extract or a new document type, we can adapt our solution to meet your unique needs and preferences after initial testing.
Yes, our system is designed to continuously improve. We constantly enhance the platform, and it can learn automatically from the feedback you provide. This allows for continuous optimization of the data extraction process to meet your specific needs.
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